Most of the time when I enter something in my OmniFocus inbox on my iPhone, it’s just a thought or single task. But sometimes thoughts are clearly projects from the outset. And sometimes I even know, say, four or five tasks that should go in the project.
I don’t like entering multiple individual actions on the iPhone. It’s cumbersome. Selecting contexts, start dates, etc. for each and every task takes time—time that I'd rather spend doing other things.
So I do this instead:
- Create an inbox action with a project title
- List individual actions in the notes section (one on each line)
Later, when I’m at my Mac, I can add contexts and other ingredients much more easily. I can also convert the actions listed in the note to individual actions by copying them, then pasting under the project:
- Select and copy tasks in note field
- Make sure you have at least one blank action under the project
- Make sure that your cursor is not inside the action editing it (i.e. press
escto select the entire action as a unit)
Rocket science, this is not. I just think it’s more efficient to treat the mobile versions of OmniFocus as capture and execution tools. The Mac version of OmniFocus—and to a certain extent, the iPad version—are better for heavy planning and bulk actions.
In any event, I feel more productive when I prioritize capture above organization.
Others will thank you, too. Trying to build a detailed project in any kind of social situation—from boardrooms to evenings with your spouse—is a bad idea. Just get down the bones. You can be all cerebral later.